StokeOS for dive shops & dive centers

More
dives.
Less
admin.

AI agents built for the full complexity of running a dive shop — course scheduling, rental gear compliance, club management, trip coordination, and everything in between.

You're on the list. We'll be in touch.

No credit card. No commitment.

PADI & SSI Courses Rental Gear Compliance Dive Club Management Trip & Charter Coordination Retail Inventory
The challenge

A dive shop isn't
one business. It's six.

Training, retail, trips, rentals, refills, and repair — all running simultaneously, all depending on the same staff, equipment, and schedule. Every other platform handles one of these. StokeOS handles all of them.

🎓
Training

PADI & SSI courses across multiple levels, sessions, and instructors — each with their own prerequisites and scheduling constraints.

🛒
Retail

Hundreds of SKUs across masks, fins, wetsuits, computers, lights, and accessories — with seasonal demand and thin margins.

🚢
Trips

Charter boat bookings, group trips, certification verification, waivers, crew scheduling, and gear logistics — coordinated for dozens of divers at once.

🤿
Rentals

BCDs, regulators, wetsuits, computers, and tanks checked in and out across multiple trips and courses — with compliance maintenance schedules behind every piece.

⚗️
Refills

Air and nitrox fills with tank inspection tracking — refusing fills on tanks that are overdue for visual inspection or hydrostatic testing.

🔧
Repair & Service

Regulator annual servicing, BCD maintenance, equipment inspections — scheduled, tracked, and sent to technicians before they become an emergency.

The problem isn't that any one of these is hard. It's that optimizing one always conflicts with another — a Saturday course needs the boat, but so does the charter. An instructor is teaching Rescue Diver but was just booked as divemaster for a trip. A regulator is overdue for service and a customer just walked in to rent it. StokeOS sees across all six, and acts.
What's actually slowing you down

You didn't open
a dive shop to manage
compliance forms.

The operational load of running a dive center isn't just "admin" — it's a web of interconnected scheduling, regulatory, and coordination problems that compound each other daily.

01

Course scheduling is a second job

PADI and SSI courses aren't just bookings — they're multi-session sequences with prerequisites, instructor certification requirements, pool access, open water dives, and boat availability all intertwined. One reschedule cascades through everything.

A Rescue Diver course requires an instructor qualified to teach rescue — not every instructor qualifies
Open Water students need pool sessions before they can book open water dives — most shops track this manually
Advanced Open Water needs the boat the same morning as a charter — nobody catches it until the day before
Completion tracking, certification submissions, and next-course upsells all happen in separate systems
02

Rental gear compliance is a liability

Every piece of rental gear has a compliance clock running in the background. Regulators need annual service (or every 100 dives). Tanks need annual visual inspections and hydrostatic testing every 5 years — federally mandated. Miss one and you've rented unsafe gear.

Hydrostatic testing schedules vary by tank — one due in March, another in September, tracked in a spreadsheet nobody checks
Regulator service intervals vary by manufacturer: SCUBAPRO says 24 months, Atomic says 300 dives
Post-dive maintenance (rinsing, drying, inspection) is skipped under pressure — gear degrades faster
Discovery on trip day that a BCD failed inspection costs you a customer and a review
03

Your dive club runs on reply-all threads

A thriving dive club is one of the best retention tools a shop can have — and one of the most time-consuming to manage. Trip interest polling, certification verification, membership renewals, and event comms all happen manually, through email, or not at all.

Memberships lapse because renewal reminders go out late or not at all
Trip sign-ups via reply-all — someone always doesn't see the cut-off, someone else double-books
Certification levels have to be manually verified before each trip to a new site
Members who drift away don't get win-back outreach — they just disappear
04

Trip day is an improvised logistics scramble

Trip coordination means certification checks, waivers, gear allocation, crew scheduling, and boat logistics converging at 6am at the dock. Every manual process runs at the worst possible time — right before departure.

Crew double-booked: divemaster is scheduled for a course the same morning as the charter
Waivers and medical forms collected the morning of, under time pressure
Last-minute cancellations leave gear allocated and crew idle with no easy reallocation
Weather changes require rapid re-communication with a dozen divers across text, email, and calls
Course scheduling & coordination

Every course,
every session,
every dependency — handled.

StokeOS understands the full structure of PADI and SSI certification pathways. It knows which students have completed which prerequisites, which instructors are qualified for each course type, and when the boat and pool are free — all at once.

  • Prerequisite validation — prevents invalid enrollments before they happen, not after
  • Instructor cert matching — only assigns instructors qualified to teach that specific course level
  • Multi-resource scheduling — coordinates pool sessions, boat access, and open water dives without conflicts
  • Progress tracking — knows where every student is in their course, without spreadsheets
  • Completion & certification — flags completions, drafts certification submissions, and suggests the next course
  • Cascade awareness — if one session reschedules, the agent identifies and resolves the downstream conflicts
Course schedule — this week 3 active courses
PADI Open Water — Cohort 4
Confined water sessions 4 & 5 · Sat 9am · Instructor: Kim R.
On track
PADI Rescue Diver
Open water day 1 · Sun 7:30am · Instructor: Marcus T. (Rescue qualified)
2 pending prereqs
Advanced Open Water
Navigation dive · Sat 1pm · Boat: Blue Horizon
Conflict flagged
Agent notice: Blue Horizon is booked for a charter Saturday at 12pm. Advanced OW navigation dive conflicts. I've found Sunday 8am availability and can reschedule all 4 enrolled students — want me to send the update?
Sofia M. — Open Water complete
Certification submitted to PADI · Ready for Advanced OW upsell
Certified ✓
Dive club management

Your club,
on autopilot.

A well-run dive club builds loyalty, drives repeat business, and keeps divers coming back. StokeOS manages the entire club operation — membership renewals, trip coordination, certification tracking, and community engagement — so you can focus on the dives, not the admin.

  • Member profiles — certification levels, logged dive counts, gear preferences, and trip history in one place
  • Renewal automation — renewal reminders go out automatically, with lapsed-member win-back campaigns
  • Trip coordination — interest polling, cut-off management, certification verification, and confirmation all handled
  • Certification gating — automatically verifies a member meets the requirements before confirming their spot on a trip
  • Event communications — club night announcements, trip updates, and weather changes sent without lifting a finger
  • Engagement insights — spots members who are drifting away before they churn
Dive club — Catalina trip, April 19 8 confirmed / 12 capacity
JR
James R.
Rescue Diver · 87 logged dives
Confirmed
SL
Sarah L.
Advanced OW · 34 logged dives
Confirmed
MC
Mike C.
Open Water · 12 logged dives
Cert check needed
+4
4 members interested
Awaiting response to trip invite
Invite sent
4 spots remaining. Mike C.'s Open Water cert needs verification for this advanced site. I can send him a reminder and suggest the Advanced OW course to unlock this trip. Want me to also nudge the 4 interested members before the cut-off on Friday?
Rental gear & compliance

Know what's
actually rentable
right now.

Every piece of rental gear has a compliance clock running in the background. StokeOS tracks every tank's hydrostatic test date, every regulator's service interval, every BCD's inspection history — and flags issues before they become a liability or a disappointed customer at the dock.

  • Regulatory tracking — hydrostatic test dates (5-year federal requirement) and annual visual inspections per tank
  • Regulator service scheduling — monitors by manufacturer interval, not just a generic annual reminder
  • Pre-rental checks — flags maintenance-due gear before a booking confirms, not when the customer picks it up
  • Service coordination — drafts notes to your service technician and schedules swap to backup units
  • Post-dive logging — tracks dives per unit so service intervals stay accurate
Rental fleet status 2 actions needed
Regulator set #4 — Aqua Lung Titan
Last serviced: 14 months ago · 94 rental dives
Service overdue
Tank #12 — Faber 80 CF
Visual inspection due: in 18 days
Inspect soon
BCD #7 — Scubapro Hydros Pro, M
Last inspected: 3 weeks ago · Clean & ready
Ready to rent
Tank #8 — Luxfer 80 CF
Hydrostatic test due: Sept 2026
Compliant
Wetsuit 5mm, Medium — #3
Post-dive rinse logged · No issues
Ready to rent
⚠️
Reg set #4 is booked for the Saturday charter. It's 6 weeks overdue for annual service. I've drafted a service note to Pacific Dive Repair and can swap it to backup Reg set #9 for the booking. Approve?

Ready to get
back underwater?

StokeOS is in early access. Join the list and be first to run your dive shop the way it should have always worked.

You're on the list. Stoke pending.

No credit card. We'll be in touch when it's time to drop in.